Managing locations

Managing locations

Locations are the top level of your organization structure in Shiftdesk. Each location has its own address, time zone, and a country and state — these values affect clock-in/out times, reports, and the automatic public holiday import.

Creating a new location

1. Go to Settings → Locations.
2. Click Add location in the top right.
3. Fill in the required fields:

- Name (e.g. "Cologne South branch") - Address (street, ZIP code, city) - Country and State - Time zone (e.g. Europe/Berlin)

1. Save with Create.

Editing or deactivating a location

In the location list, click the pencil icon to change details. Existing locations are not deleted but deactivated — this preserves historical shifts and clock-ins. Deactivated locations no longer appear in selection fields during scheduling.

Why the time zone matters

The time zone is used for all clock-ins and reports of this location. If an employee clocked in at 10:00 PM local time, for example, the entry appears in the report with exactly that time — regardless of the time zone you use to open the dashboard.

Country and state

The state controls the automatic import of public holidays (see the article "Importing and managing public holidays"). Bavaria has Assumption Day, for example, while Berlin does not — Shiftdesk takes this into account per location.

Assignment to departments

After creating the location, you can assign departments and teams to it. More on this in the article "Setting up departments and teams".

> Tip: Also create an "Administration" location if your back office works at a different address. This simplifies later payroll reports per location.