Payroll overview for staff-cost analysis

Payroll overview for staff-cost analysis

The payroll overview shows you what your employees really cost. Unlike the payroll journal, it is not a billing document but a controlling tool for management and HR.

How are the costs calculated?

The formula is simple:

Staff costs = hourly wage x hours worked + surcharges

Shiftdesk uses the stored hourly wage from the employee profile. Surcharges come from the rate card, which you maintain under Settings → Payroll → Surcharges.

Aggregation

The payroll overview can be displayed at various levels:

• Per employee — who costs how much
• Per team — staff costs per team
• Per department — consolidation of several teams
• Per location — branch comparison
• Per cost center — for accounting

Step by step

1. Go to Reports → Payroll overview.
2. Choose the period (e.g. last month or quarter).
3. Set the aggregation level (employee, team, department).
4. Optionally enable the trend comparison against the previous month or year.
5. Check the table and export as CSV or PDF.

Trend comparison

With the trend comparison you see deviations as a percentage:

• Green arrow: costs decreased
• Red arrow: costs increased

This lets you spot cost drivers quickly.

> Note: The payroll overview does not include ancillary wage costs (social security, levies). For the full overall burden, you have to apply a flat-rate markup — your tax advisor will tell you the appropriate factor.