Working-time account corrections (payout, transfer, adjustment)

Working-time account corrections

A working-time account does not develop in a linear way. Employees want to have plus hours paid out, minus hours from previous years are meant to be waived, or a balance is converted into vacation days. For all of this there are corrections.

Correction types

Type	Effect	When to use
Add (`add`)	Credit hours (+)	Flat-rate bonus hours, forgotten recording
Subtract (`subtract`)	Deduct hours (-)	Time recorded twice by accident
Set absolute (`set_absolute`)	Set the balance to a target value	Year change, takeover from a legacy system
Pay out (`payout`)	Deduct hours and write them into the wage journal as a payout	Employee has plus hours paid out
Transfer to vacation (`transfer_to_vacation`)	Convert hours into vacation days	Employee chooses time off instead of money
Take over from vacation (`transfer_from_vacation`)	Convert vacation days into hours	Remaining vacation would otherwise expire

How to create a correction

1. Go to Working-time account.
2. Click the affected employee.
3. Choose Create correction.
4. In the dialog: select the correction type, enter hours and minutes.
5. Write a note — the reason is required and is stored in the audit log.
6. Check the preview: Shiftdesk shows the new balance and, if applicable, the payout amount.
7. Save.

Payout calculation

For a payout, Shiftdesk calculates:

`Payout amount = hours × hourly rate`

The hourly rate is pre-filled from the employee record but can be overridden in the dialog. The payout appears in the wage journal as a separate line item for the following month.

Who may make corrections?

• Manager: Corrections of type `add`, `subtract` and `set_absolute` for their own department
• HR / Admin: All types, including payouts and vacation transfers
• Employee: No direct corrections, only requests

Locking effect

Corrections for a locked month are not possible. You must either reopen the month as an admin (with a reason) or create the correction in the following month.

Tip

Keep corrections as rare as possible. If you need them frequently, there is usually a configuration problem at the root — see Tracking modes and Working-time account basics.