The time log at a glance

The time log

The Time log is your central place for all recorded working times. Here you see all shifts, clockings and corrections — sorted by employee, day and status.

How to open the log

In the dashboard, go to Time log. By default the page loads the current week.

Three views

Day view — All entries for a single day, ideal for the daily review.
Week view — A matrix with employees in the rows and weekdays in the columns. The fastest overview for managers.
Month view — Aggregated target/actual hours per employee across the month. The basis for the working-time account close.

Switch the view at the top using the Day / Week / Month tabs.

Columns of the list view

Column	Meaning
Employee	Name and personnel number
Date	Day of the shift
Target	Scheduled time from the schedule
Actual	Actually recorded working time (net, excluding break)
Deviation	Difference actual - target in minutes
Break	Effective break time
Status	pending, approved, locked, rejected
Source	plan, clock, hybrid, manual

Filters

In the top right you'll find filters for:

Date range (freely selectable or quick selection)
Location and department
Employee
Status (Pending, Approved, Locked)
Source (e.g. only clockings or only manual entries)
With warnings (overtime, missing break, rest-period violation)

Actions

From the list you can:

Approve or reject entries
Trigger bulk actions
Create a manual entry
Lock the month (admins only)

Tip

Save your most-used filter as the default so that after each login you go straight to your review list.

Reviewing and approving time entries

Creating and correcting manual time entries

Clocking in/out with the mobile app

With the Shiftdesk mobile app, you clock your working time directly from your smartphone. The app is the main way to record your actual working times in the **clock_based** or **hybrid** mode.

Reviewing and approving time entries

As a manager, you are responsible for making sure the recorded working times are correct before they move into Payroll. This article shows you the review and approval workflow.

Creating and correcting manual time entries

Not every workday goes smoothly: sometimes someone forgets to clock in, sometimes the app doesn't work, sometimes a shift is taken over at short notice. For these cases there are manual time entries.

Tracking modes: Plan / Clock / Hybrid

Shiftdesk supports three modes of time tracking. Which one fits your company depends on the industry, the culture of trust and the legal requirements.

Still have questions?

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