Reviewing and approving time entries

Reviewing and approving time entries

As a manager, you are responsible for making sure the recorded working times are correct before they move into Payroll. This article shows you the review and approval workflow.

Where do I find the open entries?

Go to Time log in the dashboard. By default you see the weekly view. Filter in the top right by Status: Pending to show only the entries that have not yet been approved.

Approving entries individually

1. Click an entry in the list.
2. Review target, actual and deviation in the detail view.
3. Review breaks, notes and, if applicable, the GPS stamp.
4. Click Approve to release the entry — or Reject with a reason.

Bulk approval

If you want to review many entries at once:

1. Set filters (e.g. location, department, date range).
2. Select several entries via the checkboxes or choose Show all.
3. Click Bulk approve at the top.
4. Confirm in the dialog with the number of affected entries.

The bulk action automatically skips entries with warnings (e.g. overtime above the ArbZG limit or a missing break).

What does "approved" mean?

• The status changes from pending to approved.
• The entry remains editable until the period is locked.
• Once you close the month (status locked), only an administrator can change it through a reopen.
• Approved and locked entries are carried over into Payroll.

Auto-approve

If your location has auto-approve enabled, entries without a deviation are approved automatically. You then only need to review the exceptions — see Tracking modes for details on the auto-approve tolerance.

Tip

Ideally approve daily, or at the latest weekly. The earlier you review, the easier corrections are.