Exporting the schedule as a PDF

Exporting the schedule as a PDF

You can export any schedule as a PDF to print it out, post it in the break room or distribute it by email.

Starting the export

  1. Go to Schedule.
  2. Choose the period you want (week or month).
  3. Click Export in the top right, then PDF.
  4. Optional: filter by department or location to export only the relevant section.
  5. Confirm with Create PDF. The file is downloaded.

What the PDF contains

  • Header with company name, period and creation date
  • Employee rows with name and position
  • Shift cells with start time, end time and break information
  • Color coding of the templates, where defined
  • Total row with target and planned hours per employee
  • Footer with the note "As of: DD.MM.YYYY HH:MM"

Format and layout

PropertyValue
FormatA4, landscape for weeks, portrait for single days
Print quality300 dpi, black-and-white compatible
LanguageGerman

Tips for posting

  • Print the schedule in color so the template colors stay recognizable.
  • Post the schedule only after publishing so that it matches the employees' app view. See Publishing shifts.
  • After every change in the system you should print a new PDF to avoid confusion. Always note the version date.
  • For sensitive data such as notes, you can enable the Hide notes filter.

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Copying a schedule week

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Using and managing shift templates

Related articles

Creating shifts in the schedule

In the schedule you create shifts directly by clicking an empty cell in the week or month view. Shiftdesk guides you through the dialog step by step.

Copying a schedule week

If your schedule is similar from week to week, you save a lot of time by copying a whole week and only adjusting the exceptions afterwards.

Using and managing shift templates

Shift templates are reusable patterns for typical shifts such as **early**, **late** or **night**. They speed up planning and ensure consistent times.

Recurring shifts (series)

When an employee regularly works the same shift, you create a series. Shiftdesk then generates the individual shifts automatically for the chosen period.

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Exporting the schedule as a PDF · Knowledge base | Shiftdesk