Publishing shifts (draft -> published)

Publishing shifts

Every new shift in Shiftdesk initially has the status Draft. Only when it is published does it become visible and binding for employees.

Status concept

Status	Meaning
Draft	Visible to managers only, freely editable, no notification
Published	Visible to employees, counts as binding, changes are logged

Publishing shifts

1. Go to Schedule and choose the period you want.
2. Click Publish in the top right.
3. In the dialog you see a preview of all drafts in the period.
4. Optionally, narrow the selection to department or employee.
5. Confirm with Publish now.

What happens after publishing

• Employees receive a push or email notification, depending on their settings.
• The shifts appear in the employee app and on the employee dashboard.
• Changes to published shifts trigger another notification.
• Deleting a published shift is logged in the audit log.

Tips

• Publish the whole week at once where possible; this avoids frequent notifications.
• Before publishing, check open ArbZG warnings and the minimum staffing.
• For changes to a shift that has already been published, briefly note the reason in the note field; this creates transparency.
• Schedules published early make it easier for employees to plan their private lives. A lead time of two weeks is common in many industries.