Posting and filling open shifts

Posting and filling open shifts

If you don't assign a shift directly to an employee, you can post it as an open shift. Employees can apply for it, and you then decide on the assignment.

Posting a shift

1. Go to Schedule and click the Open shifts row.
2. Click the cell you want or choose New open shift.
3. Fill in the fields, including template, department and minimum staffing.
4. Set the application window:

Field	Meaning
Applications from	Point in time from which employees can apply
Applications until	Last point in time for applications
Mode	open: anyone may apply, closed: only selected employees

1. Save with Post. Employees receive a notification depending on their settings.

Managing applications

1. In the Open shifts row, a number shows the applications received.
2. Click the shift to see the list of applicants.
3. Check qualification, contract hours and possible ArbZG warnings.
4. Choose the matching employee and click Assign.
5. Optionally you can reset applications with Reject.

Notes

• After the assignment, the shift is removed from the Open shifts list and entered in the employee's schedule.
• The shift only becomes truly binding once the status is Published. See Publishing shifts.
• In closed mode you can manually select the eligible employees, e.g. by qualification or location.
• If the entire workforce declines the shift, it is flagged as unfilled and you have to resolve it manually.