Minimum staffing per shift

Minimum staffing per shift

With minimum staffing you set how many employees should cover a shift or a period at a minimum. Shiftdesk warns you when the requirement is not met.

Setting minimum staffing

  1. Go to Schedule and click the shift you want.
  2. In the dialog, open the Minimum staffing section.
  3. Enter the number of required employees in the requiredstaffing field.
  4. Optionally you can define the requirement per department or qualification.
  5. Save with Apply.
Alternatively, you define default values directly in the shift template so that every new shift inherits the requirement automatically.

Understanding warnings

Shiftdesk compares the assigned employees with the requirement and shows a staffing ratio in the schedule.

DisplayMeaning
GreenTarget met or exceeded
YellowUp to one person missing
RedTwo or more people missing
In addition, a warning appears in the publish dialog if a published shift would be understaffed. You can still publish the shift, but you then have to confirm the warning deliberately.

Tips

  • Set minimum staffing realistically, otherwise warnings get ignored.
  • Combine minimum staffing with open shifts to actively fill gaps.
  • In the week view, check the Staffing column to quickly spot bottlenecks.
  • For predictable peaks, such as weekends, dedicated templates with higher minimum staffing are a good fit.

Previous article

Publishing shifts (draft -> published)

Next article

Understanding ArbZG warnings in the schedule

Related articles

Copying a schedule week

If your schedule is similar from week to week, you save a lot of time by copying a whole week and only adjusting the exceptions afterwards.

Recurring shifts (series)

When an employee regularly works the same shift, you create a series. Shiftdesk then generates the individual shifts automatically for the chosen period.

Understanding ArbZG warnings in the schedule

Shiftdesk automatically checks every shift against the German Working Hours Act (ArbZG) as well as analogous rules in Austria and Switzerland. These checks are plausibility indications and do not replace the employer's own assessment. Potential violations appear directly in the schedule as a colored badge on the shift.

Creating shifts in the schedule

In the schedule you create shifts directly by clicking an empty cell in the week or month view. Shiftdesk guides you through the dialog step by step.

Still have questions?

Can't find what you're looking for? Get in touch — we're happy to help personally.

Try Shiftdesk for free
Minimum staffing per shift · Knowledge base | Shiftdesk